All Formal Production Meetings

As I am the Production Manager of the TV show, it is my job to take notes on all the meetings. Below are the notes in which I take from the meeting I am involved in which are timetabled:

Production Meeting 1 - 27.01.17, 10.30am

Roles were assigned:

Studio Director: Becca Bennett

A.P/Behind the scenes ap/sound: Sam Elliot

Production Manager/Floor Manager: Imogen Polycarpou

VT Package Producer/Studio Camera: Cheyenne Joseph

2 X VT and Studio Camera Ops: Troy Smith and Josh Bayly

Sound/lighting assistant for promos, VTs and Studio: Sammi Dennard

VT Editor/Vision Mixer: Laura Draper

VT Editor/ Studio Production Assistant: Rosie Penn

2 X VT Package Director's/Studio Camera: Ellie Pack and Saskia Tatt

Social Media/ promotion DOP and editor/studio graphics op: Nisserin Bessioua

Social Media/promotions and graphics producer/behind the scenes pd: Ellen Carter

Who works with who (Helens Messy diagram analysed) :

A.P - Producer, VT Package Producer and Production Manager

VT Package Producer - VT Package Directors, A.P, VT Editor, Production Manager

VT Package Director - VT Package Producers, VT Cameras, VT Editors  

VT Editor- VT Package Director, VT Package Producers, Production Manager

Behind the Scenes-  P.D. - A.P, behind the scenes

Studio Director- vision mixer, GFX, Floor Manager, Gallery P.A.

Vision mixer- studio director

Floor manager- presenter, guests, gallery P.A, lead camera

Gallery P.A - floor manager, producer, presenter

Lead camera - floor manager, production manager

GFX- director, floor manager

Sound/Lighting - package director, production manager, studio director, floor manager

Things needed to be done by Tuesday 31st January:

VT people - come up with the ideas for VTs

Graphics - have some ideas to present to us

Also - the budget for the show is £30 each - can I please have that by Friday 3rd February in cash.

Also, please let me know when you are having your work placements so I can make adjustments to the schedules


Production Meeting 2

Changes done to show:

Round 1: buzz in to answer questions = intense, more questions, excitement

Round 2: ‘Audition Fails’ - silent movies are now 3

Name That Theme: copyright is covered

Trivia VT: (after round 2)

• Competition element
• Time has been extended  

‘Pin the Award’: instead of faces it is now names = names are harder to remember

‘I ain't afraid of no host’ = GONE

• No longer a VT
• Host goes out into audience to ask questions, but actually goes into gallery where the crew is in fancy dress. CREW WILL BE INVOLVED

SET design changes

• More glamorous and glittery
• No more L.A. Skyline
• Large cinema screen

VTs

• Casting Call: Use objects that aren’t obvious = harder
• Face swap: e.g. someone dresses up in props - when he takes them off each item of clothing is from an actor
• Silent movies: catwoman, lion witch and the wardrobe; would be good ones
• Name that Theme:
• Trivia VT: jump cut style

Maybe just keep first two VTs

• Get rid of silent movies, name that theme

social media

Regarding social media - start off basic with twitter and facebook - LIVE

Production Meeting 3 - 10.02.17

Updates:

•  Round 4 has changed: 8 boxes instead of 6, contestant with most points gets a head start, 5 minutes long 
• Style Bible available 
• Steve is now Norman 
• Monologue is gone, only 2 jokes 
• CAFT meeting went well 
• new script, round breakdown, running order updated 

KEEP CHECKING SCHEDULE

vt draft script for 14th February

Ideas for promos and titles for next thursday

Production Meeting 4 -

Round 3 is finalised - American Pie in your face!! - test it out and see how long it takes to clean up

Explain issues with host to everyone: non responding! PIERS HUNT HAS DROPPED OUT - ADIOS AMIGOS!

Who is working on what VT (call sheet):

Trailer: Ellie, Josh B, Troy, Sammi (Laura)

Mockumentary: Saskia, Josh B, Troy, Sammi (Rosie)

Trivia: Saskia, Josh B, Troy, Sammi (Laura and Rosie together)

When are the VTs being filmed? (VT Producer to make Normans call sheet)

16.03.17 (trivia vt)

13.03.17 - mockumentary and trailer  

Outfit for host:

Trendy - shirt and jeans= casual/formal

Contestants!? - have applicants that fit - set a deadline to find applicants and a deadline for auditions - not red shirt

Audience?! - can park in parking - arrive at 14:00

Warm up Act?! - comedian, adult magician, ask previous guy from last year

Articles for website: list will be uploaded, if anyone wants to write one please do it will be helpful, upload it onto the website and if any pictures  have been used send link as well for that picture.

Start at 14:30

Charity going for = Making Miracles Rochester (tickets are free, there will be buckets going round so audience can put money in if they want).

VTs must be saved on a memory stick that is PC compatible.

First Year stand in for 21st - 5th, (contestants), 6th (contestants)

Speak to Trinna for VT operator (21st, 28th, 5th, 6th) Set change from round 3-4 is BIG! 1.30 (1min set up round 3)

Production Meeting 5

VTs have all been shot - rough cuts are ready (Some of Trivia has to be filmed on 28th) - viewing with just VT group  

Contestants - Audition is on Friday (all boys)

Warm Up Act - he was paid last year so consider that  budget wise

Website - goes live today with tickets and trailer - blogs and articles are included in it - about charity, celebs

Issues:

• More articles: film reviews (via Sam, Nisserin and Ellen)

Trailer is done = 1 minute (director has seen it)

Opening Titles = filmed and is now being edited = 30 seconds with 9 second buffer

Social Media = facebook and twitter is going good

Rehearsals = Del is happy, graphics and sound effects were ready so thats good, for the 21st rehearsal we want to be able to do a whole run through

Set = has been designed and is in the process of being made, it will be more red

Trying to find someone to sponsor for free popcorn to give to the audience

Lighting still needs to be worked on in our time with Del

Script - new version available - round 4: both contestants play the game but at different times - it is now a timed round (person who wins it in the quickest time gets 10 extra bonus points) not boxes any more (Development) Round 4 had 5 minutes which is too long which is why it has been split up. That game is still unfair so now they all have same chances

New annotated script online

Stand In - Wez, Harry and Adele for 21st but will need 1st years for the 28th

Budget - agreed that £5 is needed from everyone because not enough money to pay everyone

Audience - tickets go live today - done through social media (55 tickets are available)

Production Manager make risk assessment for rig and shoot day

Sound is GOOD - buzzer is being made


Production Meeting 6

New contestants have to be found - one girl! Look at Helen Welsh.

Lighting plan - aware where everything is going but need to figure out where they are needed in the area of the studio

Make up artist - no one, someone from uca - as long as they do not shine

Flooring - no response from uca team - email them and find out so we can ask Sammi if we can have hers

Make sure we know which dress rooms we have and who will be assigned to it.

Josh mum - will bring water container to give out - and get snacks for people in dressing room

Everyone has to pay for vt - £20 (£2 each)